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George Moroses
/ Categories: Infor LX & BPCS Tips

Infor LX & BPCS Tip: What is the purpose of document sequencing? How does it work?

Document Sequencing (ACR160) is a feature that allows the BPCS/LX system to assign a unique document number to every document created through ACP, ACR, and BIL. It is required for use with ATP (the general ledger posting engine) for ACR and BIL and is strongly recommended for use with ACP. Historically, we have experienced seemingly unexplainable events when Document Sequencing is not used and those events get cleared up once it is turned on.

Document Sequencing in ACP does not affect the Vendor Invoicing process for the user. You will still enter the Company, Vendor, and Invoice Number when you create invoices or memos. It provides the system with a better and more unique document number for the invoices so that the system can locate, identify, and link to the correct invoices during the processing of transactions and afterward when trying to trace transactions from ACP to CEA and back.

Document Sequencing is turned on in ACP180 Prefix Specific Numbering by setting it to a ‘1’ to assign the number at invoice entry and logging, or ‘2’ to assign the number at invoice entry and un-logging.

When Document Sequencing is turned on, the Document Sequence setup has to be defined in the system. For ACP, this is done in ACR160B, which is found in the ACP02 Accounts Payable Maintenance Menu (don’t confuse this with ACR160D which is found in the ACR01 menu and is used for ACR and BIL document sequence setup). Document Sequencing is defined by Company and Prefix Code. Blank is a valid Prefix code that can be defined and used, but most customers use a Prefix Code to differentiate certain types of transactions as it gives them a unique way to identify different types of invoices in the system and the prefix can be pulled into a journal entry to help determine account strings, or into reference or analysis field information.

The document sequence can also be set as a perpetual sequence where you will never need to do the roll (ACR920) and will not need to maintain the file in the future. (This is common for most of our clients).

  • Document Sequence Maintenance ACR160, set the End Date for the current year to 99/99/9999 (this is the default when creating a new doc sequence) and leave the next year start and end date at 00/00/0000.
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Tips:  LX | BPCS | M3

Understanding: How many hours remain in total and at each operation?

First let’s look at some key BPCS Master File data starting with the routing file.

How many routing steps (operations) are set up that reflect how the product is produced in the factory? If you take a short cut and set up only one operation for the entire process, then you will limit the information seen on the SO inquiry program. Set up the operation steps to reflect what you want to report back to from the factory floor.

Will each of the routing steps run in one work center, or in different work centers? To keep it simple you may want to set up work centers as departments. For example:

  • Assembly
  • Machine
  • Paint
  • Etc.

For each operation setup consider how you have set up the following:

  • Load Codes – for example a code 5 is used if reporting both setup time and run labor time. These codes are maintained in the work center file
  • Basis Code – typical codes are P for pieces per hour,  3 is used for hours per 1,000 pieces
  • Setup hours – if you set them up, you also want to report them
  • Run hours – Direct Labor
  • Machine hours

How you set up th

Came across an article online from Lauber CFO’s, and thought I would share. Here is a checklist for things to consider in order to finish out the year and help you plan for 2016:

 

  • Are your accounting records up to date so that you can make a projection of how the current year will turn out?
  • Are all account reconciliations currently up to date to facilitate the closing of the books after year end?
  • Are there accounts receivable that should be reserved for or written off prior to the end of the year?
  • If your business carries inventory, do you need to plan a physical count as of the end of the year?
  • Has depreciation on your fixed assets been recorded during the year? Have you considered depreciation on current year additions?
  • Have all new asset purchases and bank loans been recorded on your books?
  • Are there any liabilities, for example, pending legal actions or warranty issues, which will need to be recorded prior to year end? 
  • Do you have a plan in place to properly “cut-off” revenue at year end to properly match revenue and expense?
  • Will there be bonuses, profit sharing contributions or discretionary retirement plan contributions paid prior to the end of the year? How will these payments affect cash f
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Tips: LN | Baan

All actions required for converting, validating, matching, and posting electronically received bank statements can be performed within a single session:

  • Bank Statement Workbench (tfcmg5610m100)
  • Bank Statement (tfcmg5610m000)

Alternatively, you can use the sequence of electronic bank statement sessions outlined below.

Steps to Process Electronic Bank Statements:

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