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Kathy Barthelt

Infor LN & Baan Tip of the Week: Year End for Finance

Year-End is always a busy time!

So busy that it's easy to forget things that must be done in your ERP system to close out the year properly and set you up for a good start to the following year. Here are some things to add to your to-do checklist.

The year-end close process provides an opportunity to:

  • Remove discontinued items.
  • Remove sold purchase receipts.
  • Remove lot attributes for sold lots.
  • Update standard cost based on current cost field. (for environments without Manufacturing only)
     

Prepare for Year-End Close

  • Conduct full physical inventory and update quantities before actual year-end or establish a strong cycle-counting program.
  • Check for any applicable sales and purchase invoices/returns and post.
  • Prepare users for a year-end push to complete all year to date inventory adjustments, receipts, and invoicing.
  • Determine how to handle new year transactions without posting.
  • (Manufacturing)  Determine what new standard costs should be entered for the upcoming year.
  • (Manufacturing)  Discuss cutoff dates for removing Archived BOMS and Closed/Canceled Mfg Orders.

Finance Specific Items:

  • Set up the financial periods for 2021
  • Open period January in 2021
  • Finalize any outstanding transactions from the current year (2020)
  • Soft-close any open periods in 2020
  • Issue any old sales invoices
  • Fix any outstanding financial integration errors
  • Set up new integration mapping for 2021 as needed.
    • Test the mapping in a test environment prior to the new year
  • Review & update jobs as needed to ensure they will process in 2021
  • Determine for cash-flow purposes, what purchase invoices won’t be paid until 2021

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Kathy Barthelt

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Tips:  LX | BPCS | M3

Enterprise General Ledger (EGL) provides audit attributes to track journal entry changes and approvals.

To implement this enhancement, you can request and apply MR 81026.

This enhancement provides audit attributes for the last maintained user, date, time, and approval user, and date, and time on the Financial Journal Entry and Financial Journal Entry Lines. This audit function provides visibility to who and when the journal was last maintained and to who and when the journal was approved.

The programs or areas impacted include:

  • Financial Event
  • Financial Journal Entry
  • Financial Journal Entry Line
  • Financial Journal Entry Detail Line
  • Post Multiple Events

Did you know CLD provides you with the following benefits?

â–ª You can journalize and post-transaction data from any third-party application or Infor LX subsystem to the Configurable Ledger (CLD).

â–ª You can generate multiple journal entries across different charts of accounts, ledgers, and books within the CLD from one transaction line.

â–ª You can automatically post transaction amounts across different books using an appropriate exchange rate between the batch transaction currency and target book currency.

â–ª You can use validation reports to identify validation errors within the files that contain batch transaction data and then you can make any necessary corrections before resubmission.

â–ª You can use standard CEA grouping and summarization options for journals created during Batch Transaction Processing.

â–ª You can interface GLD journal entries into CEA for the BPCD version of Infor LX. This allows data to be interfaced into CEA without changing the way data is processed through Infor LX subsystems.

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Tips: LN | Baan

All actions required for converting, validating, matching, and posting electronically received bank statements can be performed within a single session:

  • Bank Statement Workbench (tfcmg5610m100)
  • Bank Statement (tfcmg5610m000)

Alternatively, you can use the sequence of electronic bank statement sessions outlined below.

Steps to Process Electronic Bank Statements:

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