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Infor LX | Infor LN | BPCS | Baan | Infor M3

Kathy Barthelt

Infor LN & Baan Tip & Tricks for OPERATIONS: Best Practices for Purchase Order Archiving / Deleting

 Here are some best practices to follow if you are considering archiving or deleting purchase order data:

  • If Financials is implemented, we recommend that you do not delete order data in a fiscal year that has not yet been fully closed. This is because the GRINYA process uses information that would be deleted by this action. For best results, check whether the logistical balance for non-invoiced receipts matches the balance of the GRINYA accounts for the periods up to which you want to delete purchase order data.
  • When a purchase order is canceled, you can only delete the purchase order and the related tables. If only a purchase order line is canceled, the line can be deleted and archived.
  • Purchase contracts must be archived before purchase orders can be archived.

You cannot delete a purchase order (line) if:

  • The linked warehouse order is closed but cannot be removed.
  • The purchase order is linked to a PCS project that is not yet archived. When the PCS project is archived, the purchase data is also archived and you can delete the purchase order.
  • A consignment replenishment order is not yet consumed completely.
  • The invoice is yet to be completely matched and approved.
  • The invoice amount is not yet inserted as turnover history.
  • The sales order or service order that's linked to the purchase order line, and for which an internal invoice must be sent from the purchas office to the sales office or service office, is not yet invoiced. In this case, you cannot delete the purchase order line before the sales order or service order is invoiced.

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Kathy Barthelt

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Tips:  LX | BPCS | M3

The Enterprise Item application in the Infor Development Framework for Infor LX supports display of all information relevant to an item. This includes numerous aspects of Inventory, including facility, warehouse, location, lot, and container data.

With the Enterprise Items application, you can customize the data displayed to include more or less data than is currently displayed using the standard Infor LX programs. You can access this information through a single point of entry, so there is no need to switch from one program to another to see all the data you require. This ability to customize will help streamline your decisions by allowing you to display information that is specific to your needs.

The various Enterprise Item application cards provide listings, maintenance type information, and current information that you could previously only access by running multiple standard Infor LX programs, such as Material Status Inquiry (INV300), Bill of Material Inquiry (BOM300), and Routing Inquiry (SFC100).

Optimize Your Manufacturing Today!

This enhancement to the Purchase Receipts screens; optionally shown with the quantity and weight fields populated with the open value on the purchase order. Previously the user had to manually enter the quantity received or, for a dynamic weight and measure items, the weight received for each line on the purchase order. Now the screens are populated with the open value and if the open value is the same as the value received, the user can simply accept the line.

The Receive All field on the PUR550D1-01 screen determines whether the receipt lines are populated with the open value. A system parameter controls the Receive All default value but the default value can be overridden. If the user specifies 1=Yes in the Receive All field then the PUR550D2-02 screen displays the open quantity or weight for each line. The user can accept the open value for each line. 

Optimize Your Manufacturing Today!

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Tips: LN | Baan

All actions required for converting, validating, matching, and posting electronically received bank statements can be performed within a single session:

  • Bank Statement Workbench (tfcmg5610m100)
  • Bank Statement (tfcmg5610m000)

Alternatively, you can use the sequence of electronic bank statement sessions outlined below.

Steps to Process Electronic Bank Statements:

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