TECHNOLOGY: Facility Security Ranges

Previously, a user could complete the Cost Transfer (CST920) process for any range of facilities regardless of their security settings established in SYS600. This enhancement verifies the user security settings set up in SYS600 before processing cost transfers for a range of facilities in CST920. If the user has authority for a facility range, but there are facilities within that range that are not authorized, the program skips those facilities and completes the cost transfer process.

FINANCE: Expiration Date for Quotes and RMAs

A Cancel-by-Date has been added to the Quote Header and RMA Header panels. This optional field can limit how long a quote or authorization to return items for credit is valid.  

For quotes, this enhancement provides an optional end date for the quote. For RMAs, it provides an optional date by which the customer must return the items to receive the credit listed on the RMA.

The Cancel-By-Date prints on the Order Acknowledgement and RMA Acknowledgement to inform the customer of this important limitation to the quote or return authorization. 

An Order Entry user cannot copy the quote to create a new order if the Cancel By Date has caused the quote to expire.

OPERATIONS: Default Split Salesperson to Customer Orders

Sales commissions are based on combinations of the Primary, Split, and Line-Level salesperson and the commission codes defined for the customer and item. You can now define the Split Salesperson in the same master files as the Primary Salesperson. While the Primary Salesperson is mandatory, the Split Salesperson is optional. It defaults during Order Create using the identical hierarchy as Primary Salesperson. Using Split Salesperson provides more flexibility in the calculation of sales commissions. The ability to define a default Split Salesperson improves the accuracy of sales commission qualification and calculation and reduces maintenance and adjustments necessitated by corrections.

Previously, a user could complete the Cost Transfer (CST920) process for any range of facilities regardless of their security settings established in SYS600. This enhancement verifies the user security settings set up in SYS600 before processing cost transfers for a range of facilities in CST920. If the user has authority for a facility range, but there are facilities within that range that are not authorized, the program skips those facilities and completes the cost transfer process.

If Location Control is turned on in Baan IV, then inventory should never be negative.

If Location Control is not turned on in Baan IV, and the parameter “Negative Inventory Allowed” in INV Parameters is set to “NO”, then inventory should never be negative.

In Baan V and LN, the parameters in Inventory Handling Parameters determine whether you can have negative inventory. If these parameters are set to “NO”, then inventory should never be negative.

What should you do if you have negative inventory reflected in your system?

You should do a cycle count or inventory adjustment, but first, do a review of the inventory or location history to determine when this happened.

If a negative inventory is allowed, it most likely will be corrected upon receipt of the item. For example, assume that there is a PO that has not been received in Baan/LN, but the goods came in and got shipped out on a sales order. The inventory goes negative, but when the PO receipt is entered, the inventory would be corrected. In this case, no adjustment should be made.

A little due diligence will go a long way to ensure that you are only making an adjustment to your system when warranted.