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Infor LX Tips, Infor LN Tips, BPCS Tips, Baan Tips, Infor M3 Tips & Infor ERP News

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Infor ERP Tips & News from the Experts

Infor LX | Infor LN | BPCS | Baan | Infor M3

George Moroses
/ Categories: Infor LX & BPCS Tips

Infor LX & BPCS Tip: What is the purpose of document sequencing? How does it work?

Document Sequencing (ACR160) is a feature that allows the BPCS/LX system to assign a unique document number to every document created through ACP, ACR, and BIL. It is required for use with ATP (the general ledger posting engine) for ACR and BIL and is strongly recommended for use with ACP. Historically, we have experienced seemingly unexplainable events when Document Sequencing is not used and those events get cleared up once it is turned on.

Document Sequencing in ACP does not affect the Vendor Invoicing process for the user. You will still enter the Company, Vendor, and Invoice Number when you create invoices or memos. It provides the system with a better and more unique document number for the invoices so that the system can locate, identify, and link to the correct invoices during the processing of transactions and afterward when trying to trace transactions from ACP to CEA and back.

Document Sequencing is turned on in ACP180 Prefix Specific Numbering by setting it to a ‘1’ to assign the number at invoice entry and logging, or ‘2’ to assign the number at invoice entry and un-logging.

When Document Sequencing is turned on, the Document Sequence setup has to be defined in the system. For ACP, this is done in ACR160B, which is found in the ACP02 Accounts Payable Maintenance Menu (don’t confuse this with ACR160D which is found in the ACR01 menu and is used for ACR and BIL document sequence setup). Document Sequencing is defined by Company and Prefix Code. Blank is a valid Prefix code that can be defined and used, but most customers use a Prefix Code to differentiate certain types of transactions as it gives them a unique way to identify different types of invoices in the system and the prefix can be pulled into a journal entry to help determine account strings, or into reference or analysis field information.

The document sequence can also be set as a perpetual sequence where you will never need to do the roll (ACR920) and will not need to maintain the file in the future. (This is common for most of our clients).

  • Document Sequence Maintenance ACR160, set the End Date for the current year to 99/99/9999 (this is the default when creating a new doc sequence) and leave the next year start and end date at 00/00/0000.
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Tips:  LX | BPCS | M3

TECHNOLOGY: Facility Security Ranges

Previously, a user could complete the Cost Transfer (CST920) process for any range of facilities regardless of their security settings established in SYS600. This enhancement verifies the user security settings set up in SYS600 before processing cost transfers for a range of facilities in CST920. If the user has authority for a facility range, but there are facilities within that range that are not authorized, the program skips those facilities and completes the cost transfer process.

FINANCE: Expiration Date for Quotes and RMAs

A Cancel-by-Date has been added to the Quote Header and RMA Header panels. This optional field can limit how long a quote or authorization to return items for credit is valid.  

For quotes, this enhancement provides an optional end date for the quote. For RMAs, it provides an optional date by which the customer must return the items to receive the credit listed on the RMA.

The Cancel-By-Date prints on the Order Acknowledgement and RMA Acknowledgement to inform the customer of this important limitation to the quote or return authorization. 

An Order Entry user cannot copy the quote to create a new order if the Cancel By Date has caused the quote to expire.

OPERATIONS: Default Split Salesperson to Customer Orders

Sales commissions are based on combinations of the Primary, Split, and Line-Level salesperson and the commission codes defined for the customer and item. You can now define the Split Salesperson in the same master files as the Primary Salesperson. While the Primary Salesperson is mandatory, the Split Salesperson is optional. It defaults during Order Create using the identical hierarchy as Primary Salesperson. Using Split Salesperson provides more flexibility in the calculation of sales commissions. The ability to define a default Split Salesperson improves the accuracy of sales commission qualification and calculation and reduces maintenance and adjustments necessitated by corrections.

Previously, a user could complete the Cost Transfer (CST920) process for any range of facilities regardless of their security settings established in SYS600. This enhancement verifies the user security settings set up in SYS600 before processing cost transfers for a range of facilities in CST920. If the user has authority for a facility range, but there are facilities within that range that are not authorized, the program skips those facilities and completes the cost transfer process.

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Tips: LN | Baan

In Baan IV, the order balance amount always includes the tax amount. Consequently, the tax amount must be recalculated every time an order line is modified in order to update the balance correctly. If the tax provider is activated, this requires an API call for every re-calculation of tax.

In Infor LN, users can select or clear the new Include Tax in Order Balance check box in the COM Parameters (tccom0000s000) session to indicate whether users want to include tax amounts in the order balance amount. This parameter has an effect on various sessions in Order Management.

In Baan IV, requirements for an MPS item with the order method lot-for-lot result in daily planned MPS orders.

For example, if a plan period contains 10 working days and the net requirements for an item in that period is 2000 pieces, an MPS planning run generates one planned MPS order of 200 pieces for each working day in the plan period.

In Infor LN, requirements for a planned item with the order method lot-for-lot result in one planned order per plan period.

For example, if a plan period contains 10 working days and the net requirements for an item in that period is 2000 pieces, a master planning run will generate a single planned order of 2000 pieces for the first working day in that plan period. To influence the order quantity of the planned orders, enter appropriate values in the Maximum Order Quantity field and the Order Interval field in the Items – Ordering (tcibd2500m000) session or choose a fixed order quantity.

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